Table of Contents

The GroupWise Powerguide Table of contents 5 Table of Contents 1 Introduction Why is ICE Grey? 11 1.1 What does this Book Cover? 12 1.2 About the Editor and the Authors 13 About the Reader 15 Acknowledgements 15 2 A Quick Sight Seeing Tour through Your GroupWise Environment 17 2.1 Adding Structure to an Unstructured World - Take a Look in the GroupWise Mirror 18 2.2 Open your GroupWise Mailbox and what do you see? 19 2.3 Introducing the User Database 20 2.4 Retrieving Content from the Message Database 21 2.5 No Valuable Space Wasted with Overflow Directories 22 2.6 Communicating with the Outside World 23 2.7 Combining Everything into One Smart GroupWise System 24 2.8 The Past, Present and Future of GroupWise 25 2.9 Enough of the Basics, Let s get Started! 26 3 Re-discovering the Client s View 27 1. Add Checklist Options to Your Inbox 28 2. Adding or Hiding Columns in a Folder View 30 3. Saving Folder Display Settings for Reuse 31 4. The GroupWise Underworld - Show System Attachments 32 5. How to View the Dirty Details of Your Mailbox Items 33 6. It s Worthwhile to Click, but Even Better to Right-Click 34 7. Getting a Better Overview with a Sticky QuickViewer 35 8. Giving New Life to the QuickViewer 36 9. Creating a Better Overview with Group Labels 37 10. The Summary View: a Different Look at Your Mailbox 38 11. Introducing new GW 7.0 Features such as the Panel View, Navigation Bar, and Color Schemes 39 12. Taking Full Advantage of the Panel View 41 13. Do you really want to see All Your Folders at All Times? 43 14. How to Store Items in Hidden Folders 44 15. Don t Show the Full Folder List, Just Show my Favorites 45 16. Switching from the Classical GroupWise View to the New Panel View (or Back, if needed) 46 17. Third Party Solutions to Enhance Your Mailbox View 47 The GroupWise Powerguide Table of contents 6 4 A Closer Look at Your E-mail Options 49 18. Differences between Internal & External E-mail 50 19. Distinguishing between Internal and Internet Mail in Rules 51 20. Distinguishing between Internal and Internet Mail in Filters 52 21. Enabling Complete Status Tracking and Return Notification for Internal Messages 53 22. Viewing Message Status by using the Message Properties 54 23. Enabling Return Notification for Internal Messages 55 24. Tracking Messages Sent to External Mailboxes 56 25. Setting Defaults for Status Tracking 57 26. Morphing your Items by using the Change To option 58 27. Temporarily Storing Messages while Composing 59 28. The Differences between Plain Text and HTML messages 60 29. The Challenges and Threats of HTML Messages 62 30. Creating or Viewing Plain Text Messages 63 31. Best Practices when Creating HTML Messages 64 32. Including Images in your HTML Message 65 33. How to Deal with Mail Templates Using Resend 66 34. How to Deal with Mail Templates Using GroupWise views 67 35. Routing options in GroupWise Simple Workflow 68 36. Two other Cool Features: My Subject & Categories 69 37. Default Actions in Versions 6.5 and 7.0 70 38. New Default Actions in Version 7.0 71 39. Setting Reply Formats in Version 7.0 72 40. Using the Spell Check Feature to Improve your Messages 73 41. QuickCorrect Another Useful Tool 74 42. QuickCorrect a More in Depth Look 75 43. Automatic Spell Check when Sending a Message 77 44. Using Inline Spell Checking Spell Check as you Type 78 45. Quickly Changing between Spell Check Languages 79 46. Third Party Solutions to Create New Messages 80 5 Sign your Messages to Identify Yourself 81 47. Client Defined Signatures in GroupWise 6.5 and Earlier 82 48. Adding an Electronic Business Card (vCard) 83 49. An Example of a vCard from a GroupWise Address Book 84 50. How to Create your Own vCard 85 51. New Signature Options in GroupWise 7.0 86 52. Creating an HTML signature 87 53. Creating and Storing Multiple Signatures 88 54. Using your Defined Signatures 89 55. Third Party Solutions to Add Signatures & Disclaimers 90 56. Multiple HTML Signatures with Formativ 91 The GroupWise Powerguide Table of contents 7 6 Folders Make Your Life Much Easier 93 57. The Secrets behind the Creation of Personal Folders 94 58. Giving it Your Own Look - Specify the Folder Settings 96 59. Once Again Group Labels Offer You a Better Overview 98 60. You Can Share Your Folders Around the World, If Needed! 99 61. Accepting Shared Folders the Right Way 100 62. Sharing Subfolders won t Work, but 101 63. Shared Folders - Best Practices 102 64. Find Result Folders - Speedy Access to your Information 103 65. Creating a Find Results Folder from a Previous Find 104 66. Creating a Find Results Folder from Scratch 105 67. Using IMAP Folders to Access External Content 106 68. Using NNTP Folders to Gain Access to a Wealth of Information 108 69. How System Folders will Help you Stay Organized 110 70. Sent Items is Once Again a System Folder, Like in GW4.x 112 71. At your Service: Item Counters 113 72. Sorting Folders Manually or Automatically 114 73. Moving Folders with Right Mouse Button 115 74. Discussion Threads 116 75. Third Party Solutions to Enhance you Mailbox 117 7 Organize Your Life with Calendars, Tasks and Notes 119 76. Day, Week, Month, Year Views and More??? 120 77. Need Multiple Appointments? Just Recur Them! 121 78. Recurring Appointments - By Example 122 79. Recurring Appointments - By Formula 123 80. Recurring Appointments the Easy Way! 126 81. Recurring Appointments One Connected to All - Caveats 127 82. Don't Like the Month View? Just Expand the Week! 128 83. Less Gray - More Colors & Features in your Calendar 129 84. Busy Search a Peek into the Life of Others! 130 85. Another Look at the Calendar of Multiple Other Users 132 86. Double Access to Multiple Calendars via Proxy 133 87. Completely Different Views for your Calendar 134 88. Mark as Private for those Really Private Appointments 135 89. Show your Calendar as Text or Graphic 136 90. Calendar Printing 137 91. More Control over your Time Use Show Appointment as Busy 140 92. Time Interval in Calendar View 141 93. Show Week Numbers & Other Useful Options 142 94. New Calendar Options in GW7.0 All Day Events and More 143 95. Splitting your Calendar Greatly Improves the Usability! 144 96. A New View at Your Calendar the Panel View 145 The GroupWise Powerguide Table of contents 8 97. Sharing Calendar Folders an Impressive Feature! 146 98. Further Enhance your Calendar with Third Party Tools 147 8 Managing your Mailbox Size & Archiving 149 99. The Difference between Delete and Purge 150 100. Handling the Mailbox Size Limit 151 101. Using the Mailbox Storage Size Information 152 102. Exceeding the Threshold or your Mailbox Size 153 103. GroupWise WebAccess and Mailbox Size Limitation 154 104. Restrict the Size of Attachments 155 105. Deleting Deleted Messages Manually 157 106. Archiving Messages It s Really your Personal Post Office 158 107. Accessing your GroupWise Archive to View or Un-archive 159 108. Automatically Archive or Delete messages 160 109. GWCheck Repairs your Archive as well 161 110. Stripping Attachments from Messages can save Space 162 111. Best Practices for Archiving 163 112. Third Party Tools to Enhance and Improve Archiving 164 9 Proxy - Get Access to More 167 113. Allowing Others to Proxy - Setting Proxy Access 168 114. Best Practices when Assigning Proxy Access 169 115. Multi-User Calendar Usable Because of Proxy Rights 170 116. Third Party Tools Help You Get the Most Out of Proxy 171 10 Address Books Keeping in Touch 173 117. The Address Selector Your First Point of Contact 174 118. Contacts More than a Simple Address Book 176 119. Contacts Showing a Lot of History 177 120. The Old Style Address Book Still Going Strong! 178 121. Automatic Name Completion What a Blessing! 180 122. Import and Export Support for NAB and VCF 181 123. Frequent Contacts A Blessing or a Curse? 182 124. Creating & Managing Distribution Lists 183 125. GroupWise 7.0 Panel View 184 126. Best Practices for Address Book Usage 185 127. Third Party Solutions to Enhance Your Address Book 186 The GroupWise Powerguide Table of contents 9 11 Rules: Make GroupWise Do the Work for You 187 128. Preventing Rule Loops 188 129. The Ultimate Holiday or Out-of-Office Rule 189 130. Auto Accepting Appointments 192 131. Automating Information Delivery 193 132. Combining Move to Folder with Shared Folders 195 133. Forwarding & Delegating 196 134. Using Rules to Assign Categories Automatically 197 135. Third Party Solutions to Enhance your Rules 198 12 The End Your Feedback Appreciated! 199 A Shortcut Keys 201 B Icons next to your Items 205 Index 207

About the Author

Erno De Korte has been a speaker at conferences like Novell BrainShare, GroupWise Summits, and NetWare Users International events. As a certified instructor, he delivers technical training to IT staff as well as specialised GroupWise power-user training all over the world.